In January 2021 the Library will introduce a new Library Management System and updated online catalogue.

The current systems that the Library uses are end-of-life and we need to migrate to updated versions. The change will take place on 21 January 2021. Unfortunately this will lead to some loss of information on Library members’ accounts and it is important that you read the following information and capture any personal data that you may need.

Your loan history, eShelf and saved searches will not be transferred to the new system, therefore if you need access to this information after January 2021 it will need to be extracted from the current system. You can log in to Catalyst and extract this information following the below steps, please note that for members with a long user history this information may be lengthy.

Alternatively, we can extract your loan history for you, please request this by emailing This email address is being protected from spambots. You need JavaScript enabled to view it. Please be aware this may take at least 5 working days.

Please follow the instructions below:

  • Login to your account on Catalyst using your membership number and PIN.  If you need a new PIN to log in please request this on This email address is being protected from spambots. You need JavaScript enabled to view it. with 'PIN' as the subject line.

To email records saved on your eShelf to yourself

  • Click on the pin icon in the top right-hand corner of the screen then choose Saved Records (it should open by default).
  • Click in the box at the top of your list to select all the records, or select the individual records you want to keep.
  • Click on the ellipsis (...) from the grey menu bar at the top of the screen and select email from the options that appear. The email address that is linked to your account will appear automatically but it can be amended just for this action should you wish to use a different address.
  • The system will send you an email containing the items you have selected but please be aware that after 21 January 2021 the links will no longer work.

To access your list of saved searches

  • Go to your eShelf as above and choose Saved Searches.
  • If you have any saved searches, they will appear here along with the terms you used and the scopes or refinements applied. These can be cut and pasted into a document and recreated in the updated version of Catalyst when it launches.

To access your loan history

  • Click on your name in the top right-hand corner of the screen and choose My Loans.
  • Click on Active loans (the drop down menu next to Loans) and select Previous and historic loans.
  • You can cut and paste the information into a document, but you will get a neater, more readable version if we extract it for you – particularly if your list is long.

Download instructions with images

It is important that we have a Library Management System and online catalogue which are fully supported by the supplier and designed for the digital era. We understand that the loss of personal history relating to your use of the print and online collections will be disappointing to some and we have held back from making this change until absolutely necessary.

We apologise for the inconvenience and are happy to offer any assistance in collecting this information before the new system launches.